Reports to:
Director of Northwest Special Education Cooperative
Job Goal:
To assist the Director and employees in providing timely and accurate information relative to personnel, insurance, purchasing, inventory of all types, and Northwest Academy office processes.
Minimum Qualifications:
| – High School Diploma |
| – Successful experience in employee benefits and personnel, school business or related field |
| – A working knowledge of office procedures, administrative functions, and Microsoft Office, especially the creation and programming of EXCEL worksheets |
Desired Qualifications:
| – A working knowledge of Medicaid |
| – A working knowledge of insurance processes and procedures |
| – Prior secretarial experience in a school-based office setting |
| – Basic understanding of technology processes, including but not limited to iPhones, iPads, Laptops and desktops |
Responsibilities:
| – Maintains current personnel records, including current job descriptions, evaluations, associated correspondence, and quarterly vacancy reporting. |
| – Assists new employees in filling out needed paperwork, scheduling of fingerprinting, photo identification, etc. |
| – Under direction of the Director, maintains current employee handbook and Northwest Academy handbook. |
| – Prepares and maintains records and reports relating to personnel insurance records according to HIPAA regulations. |
| – Completes activities and records associated with additional benefits, including but not limited to COBRA and vision/dental insurance |
| – Serves as secretary for Northwest Academy, completing activities including but not limited to attendance, lunch counts and WINS system reporting, file maintenance, etc. |
| – Under the direction of the Director, maintains and updates technology inventory (both hardware and software) on an on-going basis |
| – Assists staff with basic technology-related issues and makes referrals to other entities for assistance as appropriate |
| – Maintains and updates protocol inventory/check-out |
| – Completes activities associated with acquisition of supplies for the Cooperative, including purchase and reconciliation of bills |
| – With the direction of administration, coordinates professional development activities relative to the Cooperative, including but not limited to records keeping and conference registration |
| – In conjunction with other office staff, assists in carrying out the day-to-day operations necessary to the smooth fiscal function of the Cooperative. |
| – Performs in a confidential manner all assigned tasks involving students, families, district staff and Northwest personnel. |
| – Performs all other duties and assumes other responsibilities as assigned by the Director. |
Terms of Employment:
Twelve month classified position with salary and hours to be determined by the Northwest Special Education Cooperative Advisory Board.
Evaluation:
Performance will be evaluated annually in accordance with provisions established by the Advisory Board.
Application Procedure:
Please submit a resume and three references to: tracy.dahl@nwseonline.com by September 19th, 2025
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