Job Description

Job Title : Administrative Assistant

Department : Afterschool

Reports To : SONYC Program Director/Assistant Director

Hours: 25 hours per week

Pay Rate: $20.00 per hour
FSLA : Part-Time

Position Summary:

Bronx House Inc. seeks a detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a pivotal role in supporting the administrative functions of our program. Your primary responsibility will involve meticulously managing attendance records and ensuring accurate data entry. Your attention to detail and commitment to accuracy will be essential in upholding the integrity of our attendance tracking system. 

Key Responsibilities:

• Collect daily attendance sheets from program staff and ensure all necessary information is recorded accurately.
• Organize and maintain physical and digital attendance files, ensuring they are up-to-date and easily accessible for reference.
• Utilize the DYCD Connect system to enter daily attendance data accurately and in a timely manner, adhering to established deadlines.
• Generate reports from DYCD Connect to track attendance data entry and identify any inconsistencies or errors. Work collaboratively with program staff to resolve issues and ensure data accuracy.
• Contact families of absent participants on a daily basis.
• Other duties as assigned. 

Qualifications:

• HS Diploma required; 30 college credits or Associates preferred.
• At least 1-2 years administrative experience, preferably in a school/office/community center environment.
• At least 2-3 years of experience working with school-age afterschool programs/camps.
• Attention to detail, strong work ethic, and professionalism.
• Very organized, self-motivated, and able to meet deadlines.
• Strong communication skills, both verbal and written.
• Effectively use Microsoft Office and adaptability to learn new software programs.
• Previous experience with DYCD Connect is a plus.
• Successfully complete DOH background clearance.
• Bi-Lingual is a plus.

Working Conditions:

• Must be able to work during after school hours, typically between 1:00 PM and 7:00 PM.
• Ability to supervise and engage in physical activities with participants.
• May require extended hours during certain DOE school breaks and closures.
• May require occasional evening or weekend hours for special events.
• This is a seasonal position running from September to June.

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